Apex Ops — Decisions & Changes

Last updated: 2026-05-21 | Session: Barry + Athena
Barry's Pending Actions
2026-05-21 URGENT
MakeMeRich: Create GitHub PAT
Go to github.com/settings/tokens → New token (classic) → repo scope → copy token → send to Athena. Unblocks all P1 bug fixes and App Store submission. All code is written and waiting.
2026-05-21 URGENT
MakeMeRich: Unlock Apple Account
apple ID barry_au_yeung@yahoo.com is locked. Unlock via security questions or email. Required for iOS TestFlight build.
2026-05-21
Voice Assistant David: Test v1.5
Call +1 (650) 460-1036. Run through the intake flow as if you're a new client. Say pass or fail. Nothing ships until you say pass.
2026-05-21
Outbound VA: Test Phase 1
SSH tunnel: ssh -L 8892:localhost:8892 apex@2.24.214.147 then open http://localhost:8892/admin. Add a contact, schedule a call, check History. Say pass before iOS/Android build starts.
Today's Architecture Changes (2026-05-21)
2026-05-21 SYSTEM
COO Loop Consolidated to Single Process
Replaced 4 cron jobs (ops-watcher, coo-loop, usage-refresh, backup) with one unified main-loop.sh. Crontab now has 1 entry: @reboot main-loop.sh. Every 5min: health checks. Every 30min: usage refresh. Every hour: scheduling. Every 3hr: full COO cycle. 3am: backup.
2026-05-21 SYSTEM
Usage Monitoring Fixed: API Headers (Real Numbers)
Previous: DB token estimates (wrong, overcounted). Now: Anthropic API headers x-ratelimit-unified-5h-utilization and x-ratelimit-unified-7d-utilization. Cache: /tmp/usage-cache.json refreshed every 30min. Matches /usage screen exactly.
2026-05-21 RULE
Agent Day/Night Schedule
DAY (7am-midnight UTC): Trading + Main ONLY. All others off. NIGHT (midnight-7am): Social 1am, Yoga/Software 2am. Tasks queued during day go as 'paused', auto-activate at scheduled hour. Prevents session window collisions.
2026-05-21 SYSTEM
polkitd Memory Leak: Auto-Fixed
polkitd daemon was consuming 6.3GB RAM (recurring leak). Now auto-fixed every 5 minutes by main-loop.sh: if VmRSS > 500MB, runs sudo systemctl restart polkit. Freed 6.3GB on first fix.
New Rules (2026-05-21)
2026-05-21 RULE
95% Rule: Ask Before Proceeding
If not 100% clear on what Barry wants, ask before doing anything. If I proceed without asking and get it wrong, that's on me. Never guess on ambiguous instructions.
2026-05-21 RULE
Universal Documentation Rule
Every agent: after every task update CHANGELOG.md, STATUS.md, MEMORY.md. Document immediately, not overnight. If it isn't documented, it didn't happen.
2026-05-21 RULE
New Project Standard: PRD + SOP + GitHub First
Before any code: 1) PRD (requirements), 2) SOP (operations), 3) Designs in PRD. Save to ~/projects/[name]/docs/. Then create private GitHub repo under bazdev0001. No code without these.
2026-05-21 RULE
20-Turn Rule: Stop If Stuck
Any task exceeding 20 turns is stuck or wrong. Stop, document the blocker in MEMORY.md, report to COO. Never spin indefinitely.
2026-05-21 RULE
Voice on Every Reply
Every text response must include a voice message via voice-notify.sh. Voice is primary channel. Cartesia API (separate from Claude) - zero impact on session usage.
New Projects (2026-05-20/21)
2026-05-20 PROJECT
Outbound Voice Assistant — Phase 1 Done
General-purpose outbound AI calling SaaS. Backend: port 8892. TCPA compliance built in (DNC, AI disclosure, opt-out, calling hours). GitHub: bazdev0001/outbound-va. Target: law firms. Pricing: $0.18-0.25/min + $99/mo compliance tier. Phase 2 (iOS/Android) starts after Barry tests.
2026-05-20 PROJECT
Mary AI Influencer — Character Built
Mary Chen, 24, Miami. Dark brown hair, warm tan, luxury minimalist, mysterious. Character bible: ~/claudeclaw/agents/social/output/influencers/MARY-MASTER-DOC.md. 5 mockup images generated. 6-month storyline researched. UGC revenue model (Alo Yoga, Lululemon). Higgsfield automation pipeline: software building overnight.
Current Status
Updated: 2026-05-21 ~20:45 UTC
Usage: 68% Weekly / 16% Session
Weekly limit resets Saturday 5am local time. Session resets every 5 hours. No agents running. Queue clear. Main loop healthy.